PROCEDURES/FEES-2001-2002
The Board of Governors reserves the right to make changes in the fee schedule without prior notice. All fees are charged per term unless otherwise indicated. For Waterloo Lutheran Seminary fees, please see the section on Seminary Fees. Fees listed do not include GST where applicable.
    Students are responsible for the payment of fees that arise from registration and are indebted to the University for fees and/or fee penalties incurred prior to the receipt of written Cancellation of Registration notification in the Office of the Registrar.
    Students are responsible for residence fees incurred under the terms of the residence accommodation undertaking.
    It is the student's responsibility to provide correct address information to the appropriate Graduate Office, the Office of the Registrar, and/or the Business Office.

Payment of Fees
Fees are charged on a per-term basis and are due within the first two weeks of each term. Fees are outlined on the following Fee Schedule.
    Fees assessed as a result of changes to registration are due and payable at the time of assessment.
    Failure to make payment in full, or to make satisfactory payment arrangements with the Business Office, in writing, by the end of the first month of a term may result in de-registration and subsequent fee penalties. All satisfactory payment arrangements must include an immediate payment of a portion of the fees outstanding.
    Fees may be paid by cash, certified cheque or non-certified cheque. In the case of payments made by non-certified cheque, no refunds will be issued for at least 21 days following payment. Any financial holds which are placed on an account will not be cleared for at least 21 days following payment by non-certified cheque. Any student with a poor payment record may be required to pay with a certified cheque, money order or cash.
    Credit for scholarships or bursaries will be given only if proof is presented.
    Senior citizens (60 years of age by start date of lectures) are exempt from tuition for all courses but are responsible for payment of all distance education charges, incidental and/or miscellaneous fees, including the Comprehensive Student Services Fee, where applicable.

FEES

All fees are listed at the 2001-2002 rates. All fees are subject to Board of Governors' approval and may change without notice. Fee increases will be in effect September 1 of each year.
    These fees are for graduate programs offered at the Laurier campus. Fees for community-based programs are established based on costs.
    Master's and Doctoral students will be charged full- or part-time tuition based on their status at the time of admission, regardless of their registration status in any particular term. Incidental fees will be charged according to a student's registration status in a particular term.

Tuition Fee Schedule
Note: Qualifying Year students will be charged fees in accordance with the undergraduate fee schedule.

Fees (pre-enrolment)
Fee description All programs except 
MBA, MSW, and
PhD in Social Work		      MBA  Social Work 
(MSW/PhD)		 General Graduate 
Students
Application Fee
(non-refundable)		 $50 $100 $100 $50
Confirmation Deposit
(non-refundable, but applied
to first term's tuition)		 $500 $100

Fees (in-program, by term)
Fee Description MA/MES/PhD MBA MSW Part-time
Domestic International Domestic International Domestic International Domestic
Graduate Tuition (charged each term, as determined by registration status at admission; graduate students must register for 3 terms each year unless granted a leave of absence) $1719 $3713 $3667 $4651 $2024 $3713 $1105
Comprehensive Student Services Fee1 $130 $130 $130 $130 $130 $130 $26
Student Union Building Fee $33.33 $33.33 $33.33 $33.33 $33.33 $33.33
Graduate Student Administrative Council Fee $32 $32 $32 $32 $32 $32
Graduate Enhancement Levy $34.03 $34.03 $34.03 $34.03 $34.03 $34.03
Graduate Student Federation Fee2 $12.40 $12.40 $12.40 $12.40 $12.40 $12.40
Graduate Student Supplementary Medical Insurance3 $179.72 (single)
$491.84 (family)		 $179.72  (single)
$491.84 (family)		 $179.72 (single)
$491.84 (family)		 $179.72
(single)
$491.84 (family)		 $179.72 (single)
$491.84 (family)		 $179.72 (single)
$491.84 (family)
Copyright Fee $2 $2 $2 $2 $2 $2
MBA SEES Fees4 $60 $60 $60 $60
MBA Student Support and Services Fee $150 $150 $35
Co-op Fee5 $432.50 $432.50
Practicum Fee for part-time MSW Students6 $603
1For full-time graduate students the "Comprehensive Student Services Fee" is assessed on a per-term basis. For part-time students the fee is assessed on a per course basis.
2Charged only in Fall Term.
3Optional, but must opt out in writing (with evidence of other coverage). Contact the GSA for deadlines.
4Full-time MBA students approved a voluntary student contribution program designed to improve the computer facilities for MBA and Economics students. This fee will be refunded to students who do not wish to contribute and who file for a refund through the MBA Office or the office of the Department of Economics, as applicable, by the end of the second week of the applicable term.
5For MA in Business Economics students, payable in each of terms one and two.
6Payable each term in which the student is registered in the practicum, in addition to tuition fees.

University Health Insurance for International Students (UHIP)
2000-2001 Rates
(Compulsory unless waiver granted. See note.)
 
Single 702.78
Family (two people) 1405.56
Family (three or more people) 2224.53
Note: UHIP is provided through the universities to all foreign students and their dependents. It is compulsory for all eligible participants and their dependents unless they have an approved waiver. UHIP is designed to pay the cost of the hospital and medical services which may be needed and provides coverage comparable to that of OHIP. Details on eligibility are available in the UHIP brochure. If you have not been billed for UHIP, please notify the Business Office. If you have been billed for UHIP, it is necessary to complete the required application form at the Business Office. Failure to comply with UHIP regulations could result in de-registration. Enrolment Guides are available in the Business Office.

Miscellaneous
(charged if applicable)
 
Late Registration Fee (after late registration date, but before the final day for adding courses) $82
Late Registration Fee (after the final day for adding courses) $101
General Graduate Student* fee (per half-credit course) $904
Audit Fee (per half-credit course) $452
Thesis Binding Fee (four copies @ $15) $60
Late Application to Graduate Fee $10
Transcripts (single copy; additional copies ordered at same time charged at $5 per additional copy) $8
Parking Permits (GST and PST extra)
--Full-time-day parking (per term) $48.80
--Full-time-24-hour parking restricted-residence students only (per term) $48.80
--Part-time-part-time students (per term-sold on one or two-term basis) $26.50
--Visitors-permit (per day) $3
--Visitors-gated lot (per exit) $4
Duplicate tax receipts (per copy) $6
NSF cheque/credit card denial fee $18
Duplicate registration forms $5
Replacement ID $20
Official Letters Requested by Students (per letter) $10
In addition to these charges, some departments may charge for specialized correspondence prepared at the request of a student.
*A General Graduate Student is a student who is registered in a graduate course for credit, but who is not enrolled in a graduate program.

Residence Fees (Two-Term Fees)
 
Apartment-style (Bricker Avenue), Single Room $4346
Key Deposit (compulsory) $35
Mail Box (compulsory) $7.50
Student Activity Fee (compulsory) $22

Settlement of Accounts

Students who register after the late registration date must pay all fees, including late registration penalties, at the time of registration.
    Any additional fees assessed after the student has registered are due and payable at time of assessment.
    An additional charge of 1.25 percent per month (16.08 percent per annum) will be assessed on all accounts not paid in full.  Students paying with OSAP will be charged all penalties.
    Credit for scholarships or bursaries will be given only if proof is presented.
    The University reserves the right to de-register any student if suitable payment has not been made. Penalties may be applied for de-registration and subsequent re-registrations.
    Any student with a poor payment record may be required to pay with a certified payment, money order or cash.

Tax Receipts
Tax receipts will be mailed to all graduate students. Duplicate tax receipts can be obtained in the Business Office. Payment is required in advance. It is the student's responsibility to provide the Registrar's Office with a correct and up-to-date address prior to the preparation of tax receipts. The University will not be held responsible for tax receipts lost in the mail or those sent to incorrect addresses.

Overdue Accounts
Overdue accounts include: fees not paid in full, parking violation fines outstanding, library (WLU, the University of Waterloo and the University of Guelph) fines, residence or food service charges, unpaid balance in the Bookstore, disciplinary obligations imposed by the Office of the Assistant Vice-President: Student Services/Dean of Students, or charges owing to other University offices, clubs, etc.
    Interest charges of 1.25 percent monthly (16.08 percent per annum) will be assessed on all outstanding balances. Students paying with OSAP will be charged all penalties.
    Holds will be placed on delinquent accounts at the end of the first month of term. Individuals with delinquent accounts will not receive final grade reports, will not be allowed to register for a subsequent term, graduate, receive an official University transcript nor will an official University transcript be released on their behalf in any manner until the account has been paid in full by cash, certified cheque or money order. Holds on overdue accounts will not be released until three weeks after receipt of non-certified payment.
    Overdue accounts may be referred to a collection agency.

International Student Fees
(Actual fee structures for international students are outlined in the appropriate section of the Calendar.)

International fees will apply to students who do not fall into one of the following categories:
 

  1. A citizen of Canada within the meaning of the Citizenship Act or a person registered as an Indian within the meaning of the Indian Act.
  2. A permanent resident within the meaning of the Immigration Act, 1976:
  3. A visitor admitted to and remaining in Canada who has entered Canada, or is in Canada, to carry out official studies as a diplomatic or consular officer; or as a representative or official properly accredited of a country other than Canada, or of the United Nations or any of its agencies, or of any intergovernmental organizations in which Canada participates; or as a dependent or a member of the staff of any such diplomat, consular officer, representative or official; or a member of a foreign military force or of a civilian component thereof admitted to Canada under the Visiting Forces Act, and any dependents of such personnel.
  4. A dependent of a visitor who is admitted to and remaining in Canada for the purpose of engaging in employment.
  5. A person admitted to and remaining in Canada who is officially recognized by the Employment and Immigration Commission of Canada as a Convention refugee within the meaning of the Immigration Act, 1976, or who applied for Convention refugee status prior to January 1, 1989.
  6. A person admitted to and remaining in Canada who is sponsored and financially assisted by one of the following:
  7. A person admitted to and remaining in Canada who is sponsored by a foundation recognized by the minister as:
  8. A person admitted to and remaining in Canada who is studying in Canada under a cultural or academic exchange agreement between the Government of Canada and the government of another country, provided that under such an agreement, the number of places made available in Ontario universities or the Ontario College of Art normally equals the number of places made available to Ontario residents in the other country.
  9. A person admitted to and remaining in Canada who is studying in Canada under an exchange agreement between an institution in Ontario and an institution of another country, provided that under such an agreement, the number of Ontario students going abroad equals or exceeds the number of students from the other country studying in Ontario, and provided that under the agreement all students are registered for complete graduate degree programs, and provided that Ontario students are accorded similar exempt status in the other country.
  10. A person admitted to and remaining in Canada who has been awarded an Ontario Graduate Scholarship, the Ontario Attorney General's Graduate Fellowship in Law or the Graduate-Postgraduate Scholarship for the Yemen Arab Republic and Oman.
  11. A person who is a participant in the Ontario-Jiangsu Academy Exchange Agreement between the Ontario Ministry of Training, Colleges and Universities and the Higher Education Bureau of Jiangsu Province, China.
  12. International students who are dependents of Canadian citizens or permanent residents of Canada.
  13. Visitors, their spouses, and dependents (other than graduate teaching and research assistants), who are admitted to and remain in Canada for the purpose of employment.
  14. Holders of Ontario Graduate Scholarships, who subsequently lose their scholarships, but who maintain the minimum acceptable grade level for Ontario Graduate Scholarship eligibility (i.e., A-), will be exempt from the payment of differential fees, until completion of the program for which they had originally been granted the scholarships.
  15. Holders of Canadian Medical Research Fellowships and holders of the Medical Research Council of Canada Studentships.
  16. A graduate student who is the recipient of the Graduate Student Award in Canadian Studies, awarded by the Department of External Affairs and International Trade.
  17. A recipient of the Government of Canada Award awarded by the Department of External Affairs and International Trade.
  18. The recipient of a Fulbright Scholarship.
Degree Completion Fee Payment
Students who complete their program of study, including defence and submission of final copies of the thesis/cognate essay/research paper/dissertation to the Graduate Studies Office, by the end of the first month of a term will receive a full refund of tuition fees paid for that term. Students who complete their program requirements between the first day of the second month of a term and the final date to withdraw from courses without penalty of failure will be granted a refund in accordance with the refund policy of the University (i.e., 45 percent). To be eligible for a refund, students must have been registered for the term prior to completion. Students returning from inactive status or re-admitted students are ineligible for refunds.
    No defence will be scheduled or held without registration being completed prior to the proposed date of the defence.

Fees for Withdrawal from the University
Charges for dropped courses apply to Qualifying Year students, General Graduate Students, or to extra courses which are paid for on a per-course basis.
 
Time Period Fee Penalty for Withdrawal from Program
Up to the end of the second week of classes 10 percent of tuition fee
After the last day for registration and adding courses but on or before last day for withdrawing without failure 55 percent of tuition fee
After the last day for withdrawing without failure 100 percent of tuition fee

Refund of Fees

Tuition/Incidental/Miscellaneous Fees
Students withdrawing from a program at Wilfrid Laurier University are required to obtain and complete the appropriate form, available from the Office of the Dean of Graduate Studies and Research.
    Credit balances in student accounts which result from adjustments and withdrawals during Fall Term will be held for application towards the next term's fees unless a refund cheque is requested by the student.
    No refund cheques for adjustments and withdrawals will be issued until after the final day for adding of courses in a term.
    Allow at least four weeks after withdrawal for processing of refunds. No refund of payments made by personal cheque will be issued for at least one month after deposit.
    Refund cheques will not be processed for amounts of $1 or less.

  1. Incidental and miscellaneous fees are not refundable after the final date to add courses each term.
  2. Non-payment of fees does not constitute a withdrawal. The effective dates for course drops or withdrawals from the University will be the date such information is reported in writing to the appropriate Graduate Office. The portion of refund is determined by this date. There are no refunds for courses which are taken under the audit-course classification. Tuition fees are refunded on a term basis in accordance with the schedule outlined in Fees for Withdrawal from the University.
Residence Fees
Students shall be responsible for their room rent per the contract for residence accommodation. Refunds will be authorized only if an approved WLU student fills the vacancy and assumes responsibility for the balance of the residence year. Meal card refunds are effective the date the meal card is submitted for cancellation. Adjustments will be calculated based on usage or a pro-rated fee charge, whichever is greater. Refunds or adjustments to room charges will be pro-rated over the first 10 weeks of a term. Advance deposits are non-refundable.
    No application for residence refund by full-time students will be considered if received after January 31.
    When students are dismissed from residence for disciplinary reasons, their residence fees are not refundable and they are obligated for the full term unless in the opinion of the Assistant Vice-President: Student Services/Dean of Students there are extenuating circumstances which would warrant a total or partial refund.
    Withdrawal due to marriage is acceptable if proof of marriage is provided and total residence and meal card fees are paid.
    Withdrawal from residence for medical reasons is acceptable when a medical statement is provided to the satisfaction of the University administration.
    If Social Work students living in residence choose not to live in residence during their field placements, room and meal card fees will be calculated on a pro-rated basis to date of vacancy or the end of term, whichever comes later.

FINANCIAL ASSISTANCE

Employment Opportunities

Graduate students may be employed as markers, technicians, proctors or lab demonstrators. Application should be made to the appropriate Department/Faculty in the spring or early in September.
    Graduate Research Assistants are employed by faculty conducting research which is funded by a research grant or contract. The pay scale is set by the granting agency or the University, and students are invited by faculty to work on these research projects.
    Students seeking other part-time employment on campus (e.g. Library, Bookstore, grounds) should contact the Human Resources Office.

Bursaries and Loans

Information and application forms may be obtained from the Student Awards Office (R227B, 202 Regina Street).

Loans
Students are urged to apply well in advance. Students applying for financial aid under the Ontario or Canada Student Loan plans should allow two months for the processing of their application.

Ontario Student Assistance Program
All students who are residents of Ontario, Canadian citizens or permanent residents of Canada and who satisfy the admission requirements of a Canadian university or an eligible post secondary institution in Ontario may apply for an award under this program. To receive an award, a student must establish a need for assistance and enrol in an eligible institution in the year of award. An award under this program will be made to the extent of established need. Normally assistance will be in the form of a loan. Application forms are available from the Student Awards Office.

Canada Student Loan Plan
Students not eligible under the Ontario Student Assistance Plan may be eligible for a Canada Student Loan. The application form for the Ontario Student Assistance Program is used also for the Canada Student Loan Plan. The forms are available from the Student Awards Office.

Ontario Financial Aid for Part-time Students
The Government of Ontario provides financial assistance for students who are studying part time. Students who are interested in financial assistance should address their inquiry to the Student Awards Office.

Bursaries
Students who apply for a bursary are automatically considered for any of the following bursaries for which they may be eligible. Applications are available from the Student Awards Office, unless noted otherwise.

Ontario Ministry of Community and Social Services - Northern Bursary Program
Bursaries are provided by the Ministry of Community and Social Services for students in psychology, social work, speech pathology and persons of native ancestry interested in working in Northern Ontario. Bursary recipients are required to work in areas of the province designated by the Ministry of Community and Social Services for one or two full years in return for each academic year of bursary assistance. For further information and an application contact: Regional Director-North Operations Division, Ministry of Community and Social Services, 473 Queen Street East, 2nd Floor, Sault Ste. Marie, Ontario P6A 1Z5.

Graduate Studies Bursaries
The University seeks to assist full-time graduate students who experience unexpected or emergency financial difficulties. Normally, students are not eligible for a bursary until their second or subsequent term of study. Application must be made to the Student Awards Office. Applicants must demonstrate financial need as well as satisfactory academic achievement and progress. The normal value of bursaries is from $500 to $1,500, depending on financial need and circumstances. Successful applicants may receive one bursary per 12-month period.

Academic Development Fund International Graduate Student Bursaries
These bursaries are available, based on financial need, to full-time international graduate students registered at Wilfrid Laurier University. Apply to the Student Awards Office.

Wilfrid Laurier University Short-term Loan
Short-term emergency loans are available to graduate students in good standing, and who can demonstrate financial need. Funds are only available for allowable educational expenses. A definite source of repayment is required. Application should be made to the Director of Student Awards.

Ray Owens Graduate Students' Association Bursary
The Association has established a $500 bursary fund in memory of Ray Owens, a founding member of the Association and the 1986-87 VP Internal. Bursaries are available to full-time Master's students at Wilfrid Laurier University. The Committee adjudicating requests for these bursaries will take into consideration the financial need of the applicant, in addition to the applicant's participation in campus extracurricular activities, community involvement, demonstrated character and resourcefulness.
 Students are eligible for one bursary only. The value and number of bursaries may vary from year to year and may not be awarded every year. Applicants must apply to the Student Awards Office.

Faculty of Social Work 25th Anniversary Endowment Fund
The 25th Anniversary Endowment Fund was established by Social Work alumni, faculty, staff and friends to mark the 25th anniversary of the Faculty of Social Work. The fund provides financial aid to Social Work students experiencing financial difficulty. The value and number of bursaries may vary from year to year, and may not be awarded every year.

The I.O.D.E. Gladys Raiter Bursary
Two bursaries valued at about $2,000 will be awarded for one year of full-time post-graduate study in Canada. Preference will be given first to a student whose family resides in the Regional Municipality of Waterloo, and second to a student planning post-graduate study at Wilfrid Laurier University or the University of Waterloo. Deadline: April.

The May Court Club Bursary
A bursary in the amount of $600, provided by the May Court Club of Kitchener-Waterloo, will be awarded to a student in the Master of Social Work Program. If appropriate, two bursaries valued at $300 each may be awarded. Preference will be given to a student from the Kitchener-Waterloo area. Any applicant must clearly demonstrate financial need. For further information, contact the Student Awards Office.

Sandra Lynne Bresso Bursary
Given in memory of the late Sandra Lynne Bresso. Up to five bursaries, valued at $200 each, will be given to a student(s) whose academic performance is satisfactory, and who can demonstrate need.

Ada H. Huenergard Award
A bursary fund to assist students at Wilfrid Laurier University has been established by the estate of the late Ada H. Huenergard of Waterloo. The fund will be administered at the discretion of the University.

I.O.D.E. - Tommy Atkins Chapter Bursary
Value: $300. Bursary assistance is available from the I.O.D.E. - Tommy Atkins Chapter for full-time students. Good academic standing is also required.

Jeff Lasovich Memorial Award
Provided by friends of the late Jeff Lasovich, who was killed in August 1981, and who was a member of the Golden Hawk varsity soccer team in 1980-81 national finalist Golden Hawk varsity soccer team. Open to any student who has satisfactory academic standing, and who can establish financial need.

The Arthur B. and Hanna B. Little Memorial Bursary
These awards were established in memory of Arthur B. and Hanna B. Little. Students must demonstrate financial need and be maintaining good academic standing.

Gladys and Norman Raiter Bursary
A number of bursaries will be awarded annually in memory of the late Gladys and Norman Raiter. Applicants must be in good academic standing, and be able to establish need.

The John H. Spense Bursaries
A bursary fund to assist students at Wilfrid Laurier University has been established by the estate of the late John H. Spense, Brantford. This fund will be used to provide bursaries up to $200.

Wilfrid Laurier University Staff Association Student Bursary Fund
The members of the Wilfrid Laurier University Staff Association have established the WLUSA Student Bursary to aid students in financial need. The bursary will be awarded to WLU students who have demonstrated financial need and are residents of Ontario (as defined by OSAP).

The Women's Auxiliary Bursary
One bursary of $200 will be awarded by the Women's Auxiliary of Waterloo Lutheran Seminary to one or more qualified students. The student must demonstrate financial need and have a GPA of 4.00.

Jamie Kosalle Memorial Bursary
Bursaries valued between $350 and $1,000 will be awarded annually to Wilfrid Laurier University students who have satisfactory academic achievement, proven financial need and are residents of Ontario.

Ron Larkin Bursary Fund
Bursaries valued between $350 and $750 will be awarded annually to Wilfrid Laurier University students who have satisfactory academic achievement, proven financial need and are residents of Ontario.

The Marjorie McLean Bursary Fund
A bursary of $500 will be awarded annually to student(s) who maintain satisfactory academic achievement in their program of study, have proven financial need and are residents of Ontario.

Scherer Leasing Inc. Bursary Fund
Bursaries ranging from $350 to $750 will be awarded to Wilfrid Laurier University students who have satisfactory academic achievement, proven financial need and are residents of Ontario, preferably of Waterloo Region.

Programmed Insurance Brokers Opportunity Fund
This fund will provide two $750 bursaries a year to be awarded to Wilfrid Laurier University students on the basis of financial need. These students must demonstrate satisfactory academic achievement and must have their permanent residence within the Regional Municipality of Waterloo.

Canada Trust/Imasco Bursary
Bursaries valued between $500 and $750 will be awarded to Laurier students who maintain satisfactory academic achievement, have proven financial need and are residents of Ontario.

The Gotthard Booth Bursary
The Gotthard Booth Bursary will be given to a Religion and Culture student in recognition of exceptional creativity and vision in the study of religion. The recipient must have proven financial need and be a resident of Ontario. The award is not necessarily granted every year. Contact the Department of Religion and Culture for application deadlines and details.

Student Horizon Fund
Awarded annually to students who, either individually or as a group, apply for financial assistance for activities outside the classroom. The activities should be educationally based, such as academic competitions, international events or formal participation in conferences.