University Undergraduate Regulations

III. Procedures for Dealing with Infractions to the Principles in the Use of Information Technology

Introduction

• It is the responsibility of managers to make sure their employees are aware of the Principles in the Use of Information Technology Policy.
• Managers are responsible for implementing this policy in their areas. Information Technology Services will provide expertise and advice as required.
• Information Technology Services are responsible for initiating disciplinary procedures for violations using the university's networked or centralized systems including computer labs and e-mail.

Procedures:

1. When it appears that a user is not fully aware of the policy, it is recommended that either their manager or Information Technology Services bring the appropriate section of the policy to their attention.
2. Offenses, which are violations of criminal and/or civil law, may result in immediate loss of all privileges and will be reported to the appropriate university and law enforcement agencies.

   Violations will result in the following disciplinary steps if the individual is not subject to disciplinary procedures specified elsewhere:

3. A warning to cease the behaviour. At the individual's request, a meeting will be held to review the violation, discuss the warning and allow the individual an opportunity to respond.
4. Continued violations will result in either a restriction in access to the facilities or a complete suspension of access to the computing facilities. This restriction may be in effect for the equivalent of one full academic term and may span academic years. The appropriate department heads and deans will be notified.
5. In the process of investigating possible violations, Information Technology Services may temporarily suspend access to facilities.
6. In extreme cases of abuse or if major damage has occurred, the process will be accelerated.

University Undergraduate Regulations Principles in the Use of Information Technology

Official electronic version updated at 10:33 a.m. March 31, 2005